Medical Virtual Assistant Cost

Every placement includes HIPAA training, a signed BAA, background check, EMR matching, and dedicated account management. All covered in one flat monthly rate. No add-ons.

Starting at $9/hour

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Flat Monthly Rate
No Hidden Fees
No Long-Term Contract
BAA Included
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Our Impact in Numbers

250+
Practices Supported
7
Global Offices
70%
Average Cost Savings
97%
Client Satisfaction Rate
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Medical Virtual Assistant Cost: Pick Your Role

Both roles are full-time, dedicated, HIPAA-trained, and available from $9/hr on a flat monthly rate. Select the role that fits your practice's primary need.

Junior Virtual Medical Admin Assistant

Starting at $9/hr, flat monthly rate
Best for solo and small practices with one to two providers.
What’s Included:
2 to 4 years of medical admin experience
Patient scheduling and appointment confirmations
Insurance verification
Inbox and fax management
HIPAA-trained, with a signed BAA before day one
Dedicated account manager
Replacement guarantee
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Senior Virtual Medical Admin Assistant

Starting at $12/hr, flat monthly rate
Best for multi-provider and high-volume specialty practices. Most popular.
What’s Included:
5 or more years of medical admin experience
Multi-provider calendar management
Complex prior authorization coordination
Compliance-sensitive EMR documentation
HIPAA-trained, with a signed BAA before day one
Dedicated account manager
Replacement guarantee
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Junior Virtual Medical Admin Assistant

Starting at $9/hr, flat monthly rate
Best for solo and small practices with one to two providers.
What’s Included:
2 to 4 years of medical admin experience
Patient scheduling and appointment confirmations
Insurance verification
Inbox and fax management
HIPAA-trained, with a signed BAA before day one
Dedicated account manager
Replacement guarantee
Talk To Our Team

Senior Virtual Medical Admin Assistant

Starting at $12/hr, flat monthly rate
Best for multi-provider and high-volume specialty practices. Most popular.
What’s Included:
5 or more years of medical admin experience
Multi-provider calendar management
Complex prior authorization coordination
Compliance-sensitive EMR documentation
HIPAA-trained, with a signed BAA before day one
Dedicated account manager
Replacement guarantee
Talk To Our Team

Everything My Medical VA Includes at No Extra Cost

One flat monthly rate. No add-ons. No surprises. Here is exactly what every placement includes from day one.
Staff and Compliance
Full-time dedicated medical admin assistant
Annual HIPAA training, pre-placement and every year thereafter
Signed Business Associate Agreement (BAA)
Criminal background check and identity verification
Support and Management
Dedicated account manager
HR and payroll management, handled entirely by My Medical VA
Ongoing compliance and skills training
Replacement guarantee
Matching and Setup
EMR matching and verification before candidate presentation
48-hour candidate match from consultation
3 to 5 day onboarding to your workflows
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My Medical VA Staff vs. In-House Admin

Factor
In-House Admin Staff
My Medical VA Assistant
SAVE 70%
Cost
$18 to $25/hr plus benefits
Starts at $9/hr, flat monthly rate
Annual Total
$50,000 to $74,000+
Significantly lower, flat monthly
Time to Hire
3 to 6 weeks
48-hour candidate match
HIPAA and BAA
Practice arranges and funds
100% HIPAA-trained, BAA included
Contract
Standard employment terms
No long-term commitment
Scalability
New hire cycle required
Scale up or down any time
In-House
My Medical VA
In-House Admin Staff
$18 to $25/hr plus benefits
Cost
$50,000 to $74,000+
Annual Total
3 to 6 weeks
Time to Hire
Practice arranges and funds
HIPAA and BAA
Standard employment terms
Contract
New hire cycle required
Scalability
My Medical VA Assistant
Starts at $9/hr, flat monthly rate
Cost
Significantly lower, flat monthly
Annual Total
48-hour candidate match
Time to Hire
100% HIPAA-trained, BAA included
HIPAA and BAA
No long-term commitment
Contract
Scale up or down any time
Scalability
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Why the My Medical VA Rate Delivers More Than the Number Suggests

We handle everything from onboarding to compliance, letting you focus entirely on patient care. Here is why our rate translates to zero-friction staffing.
Female doctor in a white coat and headset working on a computer in a bright modern office.
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Verify Every Qualification Before Day One

Every medical admin assistant placed through My Medical VA arrives with annual HIPAA training completed, a signed BAA, a background check on file, and EMR experience verified against your specific system. These are not extras. They are included in the rate and completed before you meet the candidate.

Receive a Matched Candidate, Not a General Applicant

My Medical VA matches medical admin assistants based on your specialty, EMR platform, payer mix, and workflow requirements. You meet a candidate who has already been screened against your specific practice needs, not a pool of generalists to filter through.

Access Dedicated Account Management Throughout

Every placement includes a dedicated Account Manager who handles onboarding structure, monitors ongoing performance, and serves as your point of contact for any adjustments. This is not a one-time placement service. The team stays engaged throughout the relationship.

Scale Without a New Hire Cycle

Patient volume increases? Add a second medical admin assistant. Volume drops? Scale back without penalty. The flat monthly rate structure means your staffing cost moves with your practice, not against it.

Rely on the Replacement Guarantee

If the initial match is not right for any reason, My Medical VA replaces the placement at no additional cost. Most placements stay long-term, but the guarantee ensures you are never held to a poor fit.

What Practices Say About the Value

Real reviews from real clients. See what practices like yours say about My Medical VA.
"Our full-time virtual admin assistant has created significant payroll savings while boosting productivity... The return on investment is clear."
Benjamin Barrantes
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Frequently Asked Questions About Virtual Medical Assistants

What does a medical virtual assistant cost per hour?

My Medical VA medical admin assistants start at $9/hr on a flat, predictable monthly rate. This rate covers the medical admin assistant’s full-time hours, annual HIPAA training, BAA, background check, EMR matching, and Account Manager support. There are no additional fees for these items.

What is included in the flat monthly rate?

The flat monthly rate covers the medical admin assistant’s full-time dedicated hours, all compliance requirements (annual HIPAA training, BAA, background check), 48-hour candidate matching, dedicated Account Manager support, and the replacement guarantee. No benefits, payroll taxes, or office costs are added on top of the rate.

Is there a long-term contract required?

No long-term contract is required. My Medical VA operates on a flat monthly rate with no lock-in period. Practices scale up or down based on patient volume and staffing needs without penalty.

How does a medical virtual assistant cost compare to an in-house hire?

An in-house admin staff member typically costs $50,000 to $74,000 per year when salary, benefits, payroll taxes, and office overhead are included. A My Medical VA medical admin assistant starts at $9/hr on a flat monthly rate with no benefits, taxes, or overhead. Most practices report 70% cost savings compared to in-house administrative staffing.

Are HIPAA training and compliance included in the cost?

Yes. Annual HIPAA training, a signed Business Associate Agreement, and background verification are all included in the placement at no additional cost. Your medical admin assistant arrives HIPAA-trained and compliant before their first day. Your practice does not arrange or fund these separately.

How quickly can I get a medical admin assistant at this rate?

My Medical VA presents matched candidates within 48 hours of the initial consultation. Onboarding completes within 3 to 5 days of placement. Most practices have a medical admin assistant working inside their EMR within one week of the first call.

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You Have Been Overpaying for Administrative Staff.

Starting at $9/hr
A HIPAA-trained medical admin assistant from My Medical VA covers the full billing and admin scope, works in your practice within a week, and costs a fraction of what an in-house hire would.
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