Clean Medical Claims Submission. Fewer Denials. Faster Payment.
Most rejections are preventable. A claim that goes out wrong comes back as a rejection, ages into a denial, and costs three times the effort to recover. We place a dedicated, HIPAA-trained claims submission specialist who scrubs every claim before it leaves your practice, and resolves first-level rejections before they become denials.
Starting at $11/hr
Why Practices Work With Us
Claims-Trained Specialists
Matched in 24 Hours
You Stay in Control
A Rejected Claim Doesn't Just Cost You Once.
A preventable submission error triggers a rejection. If it’s not corrected quickly, it becomes a denial. If the appeal window passes, it becomes a write-off. One error costs you the claim, the time, and the revenue.
The problem
- Claims going out with errors that trigger immediate rejections
- Rejections sitting uncorrected until they become denials
- No visibility into claim status post-submission
- Payer-specific requirements missed at time of submission
What we solve
- Every claim scrubbed against payer rules before submission
- First-level rejections identified and corrected within 24 hours
- Submission confirmations tracked and outstanding claims flagged
- Payer rules applied per claim before it routes out
What Your Assistant Does
Pre-Submission Scrubbing
Reviews every claim for missing information, demographic errors, coding gaps, and payer-specific requirements before submission. What can be caught here doesn't become a rejection downstream.
Electronic Claim Routing
Submits claims through the correct clearinghouse or direct payer channel. Confirms transmission and tracks acknowledgment.
Rejection Monitoring
Reviews rejection reports daily. Identifies the error, corrects what falls within scope, and escalates coding or clinical issues to your billing team immediately.
First-Level Resolution
Corrects and resubmits rejections before they age. Demographic errors, missing fields, eligibility mismatches, duplicate claim flags — resolved at the source.
In Your System
Submission dates, confirmation numbers, rejection reasons, and correction notes documented in your billing platform in real time.
Why Practices Choose Our Medical Admin Assistants
Our medical administrative assistants handle your daily verification tasks so you can reduce eligibility errors, improve check-in flow, and stay prepared:
How We Find the Right Person
Every candidate is screened and verified before you meet them.
Claims Submission Experience Required
Skills Verified
HIPAA Certified
Accountable After Placement
You don't just get a new hire. You get a vetted, experienced specialist.
You Direct. We Support.
What Practice Owners Say
MyMedicalVA vs. In-House Staff
Is This Role Right for Your Practice?
Beyond Claims Submission
Serving Practices in All 50 States
Our medical admin assistants work remotely, securely, and HIPAA‑compliant — from anywhere to anywhere.
And yes, we serve every single state!
Specialty & Platform Experience
Specialties We Staff For
Billing & AR Platforms
Payer Experience
How We Protect Your Data
Healthcare practices trust us with their most sensitive information. Here's how we earn that trust.
- Annual certification
- Signed BAA
- Controlled access
- Audit logging on every placement
- Privacy screens
- No patient data on local devices
- Background-checked staff
- 97% client satisfaction
- Less than 2% error rate
- Weekly reporting
- Dedicated account management
Meet the Team Behind MyMedicalVA
Trusted Data From Real Practices
Get Started in 3 Easy Steps
Match with a HIPAA-trained medical admin assistant in 24 hours.
Share Your Needs
Tell us your specialty, billing platform, clearinghouse, and current rejection rate. Takes 30 minutes.
Get Matched
We shortlist pre-vetted claims specialists matched to your payer mix and billing environment. Interview and choose.
Onboard & Scale
We handle onboarding, HIPAA paperwork, and system access. Your assistant starts scrubbing and submitting from day one.
Frequently Asked Questions
What is a claims submission specialist?
A dedicated remote professional who scrubs claims before submission, routes them through the correct clearinghouse or payer portal, monitors for rejections daily, and corrects first-level errors before they age into denials, under your direction, every day.
What is the difference between a rejection and a denial?
A rejection is returned by the clearinghouse or payer before the claim is adjudicated; it was never processed. A denial is returned after adjudication, the payer reviewed and declined it. Rejections are faster and cheaper to fix. Our assistants resolve them same day so they never reach denial status.
How is claims submission different from medical billing support?
Medical billing support covers the full billing workflow, charge entry, payment posting, and AR management. Claims submission is focused specifically on getting clean claims out the door and first-level rejections resolved immediately. The two roles work together, submission keeps the pipeline clean, billing manages everything around it.
How is this different from what my clearinghouse already does?
Clearinghouses run automated edits, they catch formatting and data errors. Our assistants apply human review, understand payer-specific requirements that clearinghouse rules don't cover, and take action on rejections rather than just reporting them.