EMR Documentation Support That Gives Providers Time Back
Spend less time on charts. More time with patients. We place a dedicated, HIPAA-trained documentation specialist who handles EHR administrative work, so your providers can focus on care, not screens.
Starting at $11/hr
Why Practices Work With Us
Documentation-Trained Specialists
Matched in 24 Hours
You Stay in Control
Burnout Isn’t the Only Price of After‑Hours Charts
Documentation burden drives provider burnout, incomplete charts, coding gaps, and compliance risk. When providers rush, accuracy suffers, and inaccurate documentation affects coding, billing, and reimbursement.
The problem
- Providers documenting after hours to keep up with chart volume
- Incomplete charts sitting open past timely completion requirements
- Demographic and administrative errors causing downstream coding issues
- Clinical staff spending time on data entry instead of patient care
What we solve
- Administrative documentation handled during and after the encounter
- Charts prepared, updated, and flagged for provider sign-off on schedule
- Accurate data entry reviewed before it reaches your billing team
- Documentation support handled by a dedicated remote specialist
What Your Assistant Does
Before the Encounter
Pulls and organizes the patient chart, updates demographics and health history, and prepares the encounter template so the provider walks in ready.
During and After the Encounter
Transcribes or enters clinical notes, updates problem lists, medication records, and orders based on provider direction or dictation.
Chart Completion
Flags incomplete charts, tracks outstanding provider sign-offs, and follows up to keep completion rates within compliance windows.
In Your EMR
All documentation entered accurately, consistently formatted, and audit-ready — in the system your practice uses every day.
Why Practices Choose Our Medical Admin Assistants
Our medical administrative assistants handle your daily verification tasks so you can reduce eligibility errors, improve check-in flow, and stay prepared:
How We Find the Right Person
Every candidate is screened and verified before you meet them.
Medical Documentation Experience Required
Skills Verified
HIPAA Certified
Accountable After Placement
You don't just get a new hire. You get a vetted, experienced specialist.
You Direct. We Support.
What Practice Owners Say
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MyMedicalVA vs. In-House Staff
Is This Role Right for Your Practice?
Beyond EMR Documentation
Serving Practices in All 50 States
Our medical admin assistants work remotely, securely, and HIPAA‑compliant — from anywhere to anywhere.
And yes, we serve every single state!
Specialty & Platform Experience
Specialties We Staff For
Referral & Authorization Platforms
EMR Systems
How We Protect Your Data
Healthcare practices trust us with their most sensitive information. Here's how we earn that trust.
- Annual certification
- Signed BAA
- Controlled access
- Audit logging on every placement
- Privacy screens
- No patient data on local devices
- Background-checked staff
- 97% client satisfaction
- Less than 2% error rate
- Weekly reporting
- Dedicated account management
Meet the Team Behind MyMedicalVA
Trusted Data From Real Practices
Get Started in 3 Easy Steps
Match with a HIPAA-trained medical admin assistant in 24 hours.
Share Your Needs
Tell us your specialty, referral volume, payer mix, and EMR. Takes 30 minutes.
Get Matched
We shortlist pre-vetted referral coordinators matched to your practice. Interview and choose.
Onboard & Scale
We handle onboarding, HIPAA paperwork, and access setup. Your assistant starts tracking referrals from day one.
Frequently Asked Questions
What is a referral coordinator?
A dedicated remote professional who manages the full administrative lifecycle of every patient referral, from verifying payer requirements to confirming specialist appointments and documenting outcomes in your EMR.
How is referral coordination different from prior authorization?
Prior auth requests payer permission for a procedure. Referral coordination ensures the patient actually gets to the right specialist, confirmed, scheduled, and tracked. Different workflow, different follow-through.
How is MyMedicalVA different from an RCM company?
We place staff, you run the process. Your assistant works under your direction and reports to your team.
Are your assistants HIPAA trained?
Yes. Annual certification, signed agreements, background checks, and a BAA with every placement.