Denial Management
That Recovers Revenue Before It's Gone
Every denied claim has a clock on it. Miss the timely filing window and the revenue disappears permanently. We place a dedicated, HIPAA-trained AR follow-up specialist who works your denials systematically, before they age into write-offs.
Starting at $11/hr
Why Practices Work With Us
AR-Trained Specialists
Matched in 24 Hours
You Stay in Control
Stop Blaming Denials. Start Fixing Follow-Up.
Every practice gets denials. Revenue is recovered only when denials are worked systematically before the filing window closes. Most don’t, so the money is gone before anyone notices.
The problem
- Denials logged but not systematically worked
- No one tracking timely filing windows per payer
- Resubmissions delayed or submitted without corrections
- AR aging without visibility into what's recoverable
What we solve
- Every denial reviewed, categorized, and actioned within 48 hours
- Filing deadlines monitored proactively across every open claim
- Root cause identified and corrected before resubmission
- Aging report worked bucket by bucket, payer by payer
What Your Assistant Does
Denial Identification
Reviews EOBs and ERA remittances daily. Categorizes denials by reason code, payer, and priority. Nothing sits unreviewed.
Root Cause Analysis
Identifies whether the denial is due to eligibility, authorization, coding, timely filing, or documentation, so the correction targets the actual problem.
Resubmission & Appeals
Corrects and resubmits clean claims. Prepares appeal documentation and queues formal appeals for your billing team's review and submission.
Timely Filing Management
Tracks deadlines per payer. Flags claims approaching filing windows. Escalates immediately when urgent action is needed.
In Your System
Every denial action, resubmission, and appeal status documented in your billing platform in real time.
Why Practices Choose Our Medical Admin Assistants
Our medical administrative assistants handle your daily verification tasks so you can reduce eligibility errors, improve check-in flow, and stay prepared:
How We Find the Right Person
Every candidate is screened and verified before you meet them.
AR & Denial Management Experience Required
Skills Verified
HIPAA Certified
Accountable After Placement
You don't just get a new hire. You get a vetted, experienced specialist.
You Direct. We Support.
What Practice Owners Say
MyMedicalVA vs. In-House Staff
Is This Role Right for Your Practice?
Beyond AR Follow-Up & Collections
Serving Practices in All 50 States
Our medical admin assistants work remotely, securely, and HIPAA‑compliant — from anywhere to anywhere.
And yes, we serve every single state!
Specialty & Platform Experience
Specialties We Staff For
Billing & AR Platforms
Payer Experience
How We Protect Your Data
Healthcare practices trust us with their most sensitive information. Here's how we earn that trust.
- Annual certification
- Signed BAA
- Controlled access
- Audit logging on every placement
- Privacy screens
- No patient data on local devices
- Background-checked staff
- 97% client satisfaction
- Less than 2% error rate
- Weekly reporting
- Dedicated account management
Meet the Team Behind MyMedicalVA
Trusted Data From Real Practices
Get Started in 3 Easy Steps
Match with a HIPAA-trained medical admin assistant in 24 hours.
Share Your Needs
Tell us your specialty, billing platform, clearinghouse, and current rejection rate. Takes 30 minutes.
Get Matched
We shortlist pre-vetted claims specialists matched to your payer mix and billing environment. Interview and choose.
Onboard & Scale
We handle onboarding, HIPAA paperwork, and system access. Your assistant starts scrubbing and submitting from day one.
Frequently Asked Questions
What is a denial management specialist?
A dedicated remote professional who reviews denied claims daily, identifies root causes, corrects and resubmits claims, prepares appeal documentation, and tracks timely filing windows, under your direction, every day.
What is the difference between a denial and a rejection?
A rejection is returned before adjudication; the claim had an error and was never processed. A denial is returned after adjudication, the payer reviewed it and declined payment. Each requires a different resolution path. Our assistants know the difference and act accordingly.
How is AR follow-up different from medical billing support?
Medical billing support keeps the billing process running, including charge entry, payment posting, and clean claim submission. AR follow-up focuses specifically on what didn't get paid and why, working the aging report and denial queue to recover revenue that's already been earned.
Are your assistants HIPAA trained?
Yes. Annual certification, signed agreements, background checks, and a BAA with every placement.