Healthcare-Exclusive Virtual Staffing
Your Practice Already Earned This Revenue. Now Let's Make Sure You Collect It.
A dedicated, HIPAA-trained billing support specialist handles charge entry, payment posting, claim scrubbing, and AR follow-up — working alongside your existing team to make sure nothing gets left behind.
HIPAA Certified Annually
BAA Included
24-Hour Matching
Replacement Guarantee
Starting at $10/hr
THE MODERN INTAKE SOLUTION
Revenue Is Leaking From Your Practice Right Now. Most of It Silently.
By the time your team notices a billing problem, the window to collect may already be closed.
Claims Going Out With Errors That Trigger Automatic Rejections.
Mismatched NPI, wrong place of service, missing modifier. Clean-claim problems that a dedicated review catches in seconds — but that cost 45 minutes to fix after rejection.
AR Aging Past 90 Days With No One Actively Working It.
When your biller is managing intake, prior auth, and posting simultaneously, the aging report is the first thing that doesn't get worked. After 120 days, many claims can't be recovered.
Payments Posting to the Wrong Account — Or Not Posting at All.
ERA and EOB backlogs create unposted revenue, incorrect patient balances, and collection letters sent to patients who already paid. Every one is a patient satisfaction incident.
Take control of your revenue.
How We Solve It
A Billing Specialist Who Handles the Daily Work So Your Biller Can Handle What Matters.
Charge entry, payment posting, claim scrubbing, and AR follow-up — handled systematically, daily, so nothing ages without action.
What We Handle
A complete medical billing solution that covers every step from charge entry to patient collections — so your team can focus on care, not claims.
Step 1
Charge Entry
Step 2
Payment Posting
Step 3
AR Follow-Up
Step 4
Denial Support
Step 5
Patient Balances
Step 6
EMR Documentation
Charge Entry & Claim Scrubbing
Charges entered accurately and claims reviewed before submission. NPI mismatches, modifier errors, and coding issues caught before they trigger rejections. Your clean claim rate improves from day one.
Payment Posting
EOBs and ERAs posted to the correct accounts daily. Discrepancies flagged for your biller. Patient balances accurate. No more unposted payment backlogs.
AR Follow-Up
Aging report worked systematically — payers contacted on unpaid claims, status documented, timely filing windows monitored. Nothing sits unworked until the window closes.
Denial Support & Documentation
Denials identified, categorized, and documented with supporting materials organized. Your biller reviews and submits appeals — they don't have to build the file from scratch.
Patient Balance Management
Patient statements reviewed for accuracy before sending. Collection workflows supported per your practice's financial policy.
EMR Documentation in Real Time
Auth numbers, approval dates, expiration dates, and approved units entered in your EMR as they're received. Your billing team always has what they need.
Match Me with a Billing Specialist
STARTS IN 5 DAYS
From First Call to First Day - In Less Time Than You Think.
Tell Us Your Billing Landscape
Your billing software, payer mix, claim volume, and current team structure. We identify the right specialist profile — augment, not replace.
Today: define your billing needs.
Matched in 24 Hours
Specialists with verified experience in your billing software (Kareo, AdvancedMD, Waystar, CollaborateMD, or your platform) presented within 24 hours.
Tomorrow: meet your candidates.
Onboard Alongside Your Team
Your specialist integrates into your existing billing workflow under your billing manager's direction. Daily tasks begin within days of placement.
This week: billing support live.
Daily Work. Monthly Visibility.
Daily charge entry, posting, and AR work. Monthly reporting on claim rates, posting accuracy, and AR aging trends. Weekly check-ins.
Always: nothing aging unnoticed.
The My Medical VA Difference
Not a Freelancer Platform. Not a Staffing Agency. Something Better.
We match you with a pre-vetted, HIPAA-certified specialist in 24 hours — and stay accountable for the relationship.
Scale Without Headcount Risk
Your specialist handles the high-volume, repetitive daily tasks—charge entry, posting, and basic follow-up. Your in-house biller is freed up to focus entirely on complex denials and appeals.
Ready for your existing workflow
We match you with a specialist already proficient in your existing billing system and EMR. They hit the ground running with zero ramp-up time spent learning basic navigation.
Zero Billing Backlogs
Daily consistency is the product. Charges are entered same-day, payments are posted daily, and aging reports are worked on a fixed schedule. No more backlogs.
HIPAA & Data Security
All work is performed under secure access protocols. PHI and financial data are handled strictly per HIPAA requirements, with a BAA signed before day one.
You Retain Total Control
Your in-house team makes all clinical coding decisions, appeal strategies, and financial exceptions. The specialist handles the volume—your team handles the judgment.
Replacement Guarantee
If the match isn't perfect, we replace them immediately. Performance is reviewed monthly, ensuring you are never stuck with a poor fit.
Factor
Freelancer Platforms
My Medical VA
Healthcare experience
Unverified —
Required — screened
HIPAA training
Your responsibility —
Certified annually
Background check
None —
Completed pre-placement
BAA provided
No —
Yes — included
Replacement guarantee
No —
Yes
Time to placement
Days to weeks
24 hours
Account management
None —
Dedicated support
Performance monitoring
None —
Monthly reviews + SLAs
Freelancer Platforms
Unverified —
Healthcare experience
Your responsibility —
HIPAA training
None —
Background check
No —
BAA provided
No —
Replacement guarantee
Days to weeks
Time to placement
None —
Account management
None —
Performance monitoring
My Medical VA
Required — screened ✓
Healthcare experience
Certified annually ✓
HIPAA training
Completed pre-placement ✓
Background check
Yes — included ✓
BAA provided
Yes ✓
Replacement guarantee
24 hours ✓
Time to placement
Dedicated support ✓
Account management
Monthly reviews + SLAs ✓
Performance monitoring
HOW WE FIND YOUR SPECIALIST
You Don't Just Get a New Hire. You Get a Vetted Expert.
Healthcare Background Verification
Minimum 2 years medical billing experience: charge entry, payment posting, claim scrubbing, and AR follow-up across commercial, Medicare, and Medicaid payers.
Skills Assessment
We align you with a professional who already understands the logic of modern medical billing software. They possess the core technical foundations required to transition smoothly into your platform.
HIPAA Certification & Compliance
Annual HIPAA certification. PHI and financial data handling protocols verified. Signed BAA. Secure access protocols confirmed.
Background Check
Criminal background check. Identity and professional reference verification.
Practice Matching
Matched to your billing software, payer mix, claim volume, and team structure. Integration with your existing billing team confirmed before placement.
Ongoing Quality Assurance
Monthly clean claim rate, posting accuracy, and AR aging reviews. Weekly check-ins with your billing manager. SLA tracking. Replacement guarantee.
Every Placement Includes:
Signed Business Associate Agreement (BAA)
Annual HIPAA Re-Certification
Replacement Guarantee — at no additional cost
Included with every placement
Calculate Your Cost Savings With MyMedicalVA
We compare fully-loaded in-house costs (base wages, benefits, office space, equipment amortization) with MyMedicalVA costs (VA rate, optional platform fee, and equipment if provided). Equipment is amortized over the selected months.
Frequently Asked Questions
Does this replace my biller?
No — and this distinction matters. Your billing specialist handles the repetitive, high-volume daily tasks: charge entry, payment posting, and basic AR follow-up. Your biller handles complex denials, appeals, payer negotiations, and oversight. The specialist makes your biller more effective by removing the administrative burden.
What billing software does my specialist use?
We match based on your specific platform. Our specialists have verified experience across Kareo, AdvancedMD, Waystar, CollaborateMD, AdvancedBilling, and most major billing platforms. Confirm yours during your consultation.
Do you handle secondary claim billing?
Yes — secondary claim submission, COB documentation, and coordination of benefits follow-up are within scope. Your specialist handles the workflow under your billing manager's direction.
What's your specialist's relationship to my existing biller?
Your specialist reports to and works under the direction of your billing manager or whoever oversees your revenue cycle. This is a staffing placement, not an outsourced billing service — your team is in charge.
How quickly can a specialist be operational?
Most specialists are live in your billing software within the same week as placement. System access setup is typically the main timeline variable.
How do I get started?
Book a free consultation. We'll review your billing software, payer mix, and team structure, then match you with a specialist within 24 hours.
The Revenue Is There. It Just Needs Someone to Work It.
Stop Losing Money to Process Gaps Your Biller Doesn't Have Time to Fill.
A dedicated billing support specialist brings daily discipline to charge entry, payment posting, and AR follow-up — so your revenue cycle runs consistently, not reactively.
Currently matching practices in your specialty. Most practices are matched within 24 hours.
No commitment required
BAA signed before first day
Replacement guarantee
HIPAA certified annually
Starting at $10/hr