Hire a Virtual Medical Administrative Assistant

Get a dedicated virtual medical administrative assistant integrated into your existing EHR from day one. We place experienced, HIPAA-trained virtual medical admin assistants starting at $11/hour. Every placement is vetted, background-checked, and supported by a dedicated US-based account success manager.

Trusted by leading practices
HIPAA-trained
Pre-vetted
Bilingual

Find your Virtual Medical Administrative Assistant

Trusted by 250+ Healthcare Practices Across the US

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wellness and paincaresurgery centerBautch QuiroDerrow Dermatology LogoInland Pain MedicineFlorida ConciergeKidney Care AssociatesDerrington-DermatologyATSU Logocspp-logo

Two Tiers Matched to Your Practice Size and Complexity

Browse our roster of trained virtual healthcare professionals. Find the exact role your team needs. All candidates are pre-vetted, experienced, and ready to integrate seamlessly.

Standard Virtual Medical Admin Assistant

From $1,800/month
2 to 4 years of experience
Solo or small practices (1 to 2 providers)
Patient scheduling, appointment confirmations, insurance verification, inbox and fax management
Bilingual rate from $2,000/month
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Senior Virtual Medical Admin Assistant

From $2,200/month
5 or more years of experience
Multi-provider or high-volume specialty practices
Multi-provider calendar management, complex prior auth coordination, compliance-sensitive EHR documentation
Bilingual rate from $2,400/month
Most Popular
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Why 250+ Practices Choose MyMedicalVA for Their Virtual Medical Administrative Assistant

Every MedVirtual placement is vetted, HIPAA-trained, and managed by a dedicated US-based Account Success Manager.

Free Replacement Guarantee

If your virtual medical administrative assistant is not the right fit, we replace them at no cost. No re-hiring, no downtime.

No Long-Term Contract

Month-to-month pricing. Cancel any time. You never pay for a placement that is not working.

Works in Your Existing EHR

Your virtual medical administrative assistant works inside your current EHR from day one. No new software, no system migration.
HIPPA logo

HIPAA Trained Before Day One

Every placement signs a BAA, completes full HIPAA training, and passes a background check before their first shift.

Two Experience Tiers

Choose Standard for routine scheduling and front-desk coverage, or Senior for multi-provider calendars and complex prior auth workflows.

Dedicated US-Based Support

A US-based account success manager is assigned to your practice and oversees onboarding, performance, and any placement adjustments.

Our Numbers Speak for Themselves

250+
Healthcare Practices Supported
7
Global Offices for Continuous Coverage
1000+
Candidates Screened Monthly
500+
Monthly Training Hours
70%
Average Cost Savings
97%
Client Satisfaction Rate

MyMedicalVA vs. In-House Staff

MyMedicalVA
recommended logo
From $1,800/month (Standard) to $2,200/month (Senior)
Monthly cost
3 to 5 days
Time to hire
Included before day one
HIPAA training
Not applicable
Payroll taxes and benefits
Re-hire from scratch
Replacement if not right fit
Works in your existing system from day one
Works in your EHR
Available from $2,000/month
Bilingual option
In-House
$4,500 to $6,500 (salary, benefits, payroll taxes)
Monthly cost
4 to 8 weeks
Time to hire
Your responsibility
HIPAA training
You pay
Payroll taxes and benefits
Replaced at no cost
Replacement if not right fit
Requires onboarding
Works in your EHR
Subject to local talent pool
Bilingual option
MyMedicalVA
In-House
MyMedicalVA
recommended logo
From $1,800/month (Standard) to $2,200/month (Senior)
Monthly cost
3 to 5 days
Time to hire
Included before day one
HIPAA training
Not applicable
Payroll taxes and benefits
Re-hire from scratch
Replacement if not right fit
Works in your existing system from day one
Works in your EHR
Available from $2,000/month
Bilingual option
In-House
$4,500 to $6,500 (salary, benefits, payroll taxes)
Monthly cost
4 to 8 weeks
Time to hire
Your responsibility
HIPAA training
You pay
Payroll taxes and benefits
Replaced at no cost
Replacement if not right fit
Requires onboarding
Works in your EHR
Subject to local talent pool
Bilingual option
60–70% average cost savings. No payroll taxes. No long-term contracts.
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What Practices Say About Their MyMedicalVA Virtual Medical Administrative Assistant

Our no-show rate dropped by 30% in the first two months. The virtual medical administrative assistant confirmed every appointment, filled same-day cancellations, and managed our recall list without being asked twice.

Dr. Amanda K.

Family Practice
Female doctor with stethoscope around her neck smiling in an office with medical books and framed certificate on the wall.
I was spending three hours a day on scheduling and insurance follow-ups before we hired through MyMedicalVA. That time went back to seeing patients. The ROI was immediate.

 Dr. Michael T.

Internal Medicine
Confident male doctor in a white coat holding a clipboard against a beige background.
We were skeptical about a remote front-desk hire. But our virtual medical administrative assistant was trained on our EHR before day one and knew our workflows within a week. Our patients cannot tell the difference.

Sandra L.

Office Manager
Smiling female doctor with stethoscope around her neck holding a tablet, standing against a beige background.
The bilingual option was the deciding factor. Our patient base is 60% Spanish-speaking and the previous answering service was a constant problem. Our virtual medical administrative assistant handles both populations without any gaps.

Dr. Rosa M.

OB-GYN Practice
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How It Works

Free Consultation
Tell us your EHR, provider count, scheduling volume, and bilingual needs. We match you within 48 hours.
Meet Your Match
Review your virtual medical administrative assistant's profile and credentials. Approve before they start.
Go Live in 3 to 5 Days
Your virtual medical administrative assistant is trained on your EHR and working your schedule within 3 to 5 days of approval.
Learn More

Frequently Asked Questions

What does a virtual medical administrative assistant actually do?

A virtual medical administrative assistant manages patient scheduling, appointment confirmations, insurance verification, inbox and fax coordination, and prior authorization tracking, all remotely from inside your EHR. They operate as a dedicated team member, not a shared call-answering agent.

How much does a virtual medical administrative assistant cost through MyMedicalVA?

A Standard virtual medical administrative assistant starts at $1,800/month for English-only and $2,000/month for bilingual. A Senior virtual medical administrative assistant starts at $2,200/month for English-only and $2,400/month for bilingual. All pricing is month-to-month with no long-term contract.

How quickly can I hire a virtual medical administrative assistant?

Most placements are completed in 3 to 5 days from your consultation. We match you to a candidate, you review their profile, and they start once approved. There is no lengthy onboarding process on your end.

Is a virtual medical administrative assistant HIPAA compliant?

Yes. Every virtual medical administrative assistant placed through MyMedicalVA signs a Business Associate Agreement, completes full HIPAA training, and passes a background check before their first shift.

What is the difference between a virtual medical administrative assistant and a phone answering service?

A phone answering service routes calls across many unrelated businesses using shared agents with no knowledge of your EHR, your providers, or your patients. A MyMedicalVA virtual medical administrative assistant is dedicated exclusively to your practice, trained on your specific systems, and handles the full scope of front-desk work, not just inbound calls.

Can a virtual medical administrative assistant work in my current EHR?

Yes. We train placements on your specific EHR (including eClinicalWorks, Athenahealth, Kareo, Practice Fusion, Epic ambulatory, and others) before their start date. No system migration required.

What happens if the virtual medical administrative assistant is not the right fit?

We replace them at no cost. Your US-based account success manager initiates the process immediately, and your practice maintains coverage during the transition.

Do you offer bilingual virtual medical administrative assistants?

Yes. Bilingual (English and Spanish) placements are available starting at $2,000/month for Standard and $2,400/month for Senior.

Stop Losing Patients to an Understaffed Front Desk.

Hire Your Virtual Medical Administrative Assistant Today.
Free consultation. No long-term contract. We replace your virtual medical administrative assistant if it is not the right fit.
Book Your Free Consultation
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