Reduce Administrative Overhead by 60% with a Dedicated Medical Virtual Staff

HIPAA-trained
100% Pre-vetted
Bilingual Support

Stop letting a ringing phone disrupt your patient flow. Our Dedicated Medical Virtual Staff take over the front-desk heavy lifting—from intake and scheduling to EMR updates—acting as a seamless extension of your staff. Get the support you need in just 3–5 days.

Only $10/hr for all roles!
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Sarah M.
Medical Admin
Specializing in:
Insurance Verification, Prior Authorization, EMR Management, Referral Coordination
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Janice C.
Medical Biller
Specializing in:
AR Follow-Up, Payment Posting,
Denial Management, Collections,
Revenue Optimization
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Jennifer T.
Medical Receptionist
Specializing in:
Patient Scheduling, Front Desk Operations, Patient Communication, Appointment Coordination
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Maria R.
Patient Care Coordinator
Specializing in:
Medical Billing, Claims Management, Revenue Cycle, Payment Posting, A/R Follow-Up
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Anna L.
Prior Authorization Specialist
Specializing in:
Prior Authorization Processing, Medical Necessity Documentation, Payer Portal Navigation, Appeals
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Karen C.
EMR Documentation Specialist
Specializing in:
EMR Documentation, Chart Preparation, Medical Scribing, Clinical Data Entry
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Jana T.
Referral Coordinator
Specializing in:
Referral Coordination, Specialist Scheduling, Medical Records Transfer, Care Transitions
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Sophia T.
Insurance Verification Specialist
Specializing in:
Insurance Verification, Eligibility Checks, Benefits Investigation, Coverage Analysis
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Chloe T.
Practice Operations Assistant
Specializing in:
Prescription Coordination, Patient Communication, Referral Management, Administrative Support
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Isabella H.
Medical Records Coordinator
Specializing in:
Medical Records Management, HIPAA-Compliant Admin, Document Processing, Records Requests
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Olivia J.
Revenue Cycle Specialist
Specializing in:
AR Follow-Up, Payment Posting, Denial Management, Collections, Revenue Optimization
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Ava K.
Patient Engagement Specialist
Specializing in:
No-Show Management, Patient Follow-Up, Satisfaction Surveys, Recall Campaigns
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Mia L.
Compliance Assistant
Specializing in:
Provider Credentialing, Compliance Documentation, Payer Enrollment, Quality Reporting

Find your Dedicated Medical Virtual Staff Instantly

Trusted by 250+ Healthcare Practices Across the US

wellness and paincaresurgery centerBautch QuiroDerrow Dermatology LogoInland Pain MedicineFlorida ConciergeKidney Care AssociatesDerrington-DermatologyATSU Logocspp-logo
wellness and paincaresurgery centerBautch QuiroDerrow Dermatology LogoInland Pain MedicineFlorida ConciergeKidney Care AssociatesDerrington-DermatologyATSU Logocspp-logo

Let our clients speak for us

The quality of My Medical VA's assistants is top-tier. They took the time to understand our practice's specific workflows and provided an assistant who expertly manages our complex scheduling and prior authorizations. The communication and support from their management team are exceptional.
Paige McCabe
Our full-time virtual admin assistant has created significant payroll savings while boosting productivity. They handle our medical coding, billing follow-ups, and data entry with impressive accuracy. The return on investment is clear.
Benjamin Barrantes
We initially needed help managing our appointment book and patient calls. Our My Medical VA assistant handles these tasks seamlessly, along with insurance verification. They work just like they are in the office, and the service is consistently reliable.
Chami Chedrick
The administrative lift was staggering. Since partnering with My Medical VA for a dedicated claims and billing assistant, my daily operational distractions have vanished. I've regained 15+ hours a week to focus on strategic growth and patient care.
David Glick
We struggled for months to fill two front-desk admin roles. My Medical VA provided two trained virtual assistants in under two weeks. They manage our schedules, patient intake, and clerical work, which allowed our clinical staff to fully return to providing care.
Daniel B.
The candidate matching process is excellent. My Medical VA found an assistant whose skills perfectly aligned with our needs for patient communication and record management. The customer service and response time from their team are incredible.
Erin Kelley

Get Started in 3 Easy Steps

Match with a HIPAA-trained medical admin assistant in 24 hours.

Share Your Needs

Tell us your specialty, patient volume, EMR, and where intake is breaking down. Takes 20 minutes.

Get Matched

We shortlist pre-vetted intake specialists matched to your practice. Interview and choose.

Onboard & Scale

We handle onboarding, HIPAA paperwork, and system access. Your assistant starts processing intake before the next appointment cycle.

Get Started

Why Top Practices Trust MyMedicalVa to Power Their Front Desk

Professional, HIPAA-compliant support designed to scale with your clinic.

Risk-Free Hiring

If your virtual medical administrative assistant is not the right fit, we replace them at no cost. No re-hiring, no downtime.

Flexible & Contract-Free

Month-to-month pricing. Cancel any time. You never pay for a placement that is not working.

Seamless EMR Integration

Your virtual medical administrative assistant works inside your current EMR from day one. No new software, no system migration.
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100% HIPAA Compliant

Every placement signs a BAA, completes full HIPAA training, and passes a background check before their first shift.

Two Experience Tiers

Choose Standard for routine scheduling and front-desk coverage, or Senior for multi-provider calendars and complex prior auth workflows.

US-Based Success Manager

A US-based account success manager is assigned to your practice and oversees onboarding, performance, and any placement adjustments.
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Meet OurCarefully Screened Professionals

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Sofia L.
Ecuador
HIPAA-Trained
Background Checked
2 Years of Experience
Fluent in English
Fluent in Spanish
US Healthcare Experience
Primary Care Clinics
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Mark D.
Mexico
HIPAA-Trained
Compliance Ready
4 Years of Experience
Fluent in English
Fluent in Spanish
US Healthcare Experience
Aesthetic Clinics
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Lita M.
Philippines
HIPAA-Trained
Vetted
2 Years of Experience
Fluent in English
US Healthcare Experience
Primary Care Clinics
Mental Health
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Angela R.
Nicaragua
HIPAA-Trained
Healthcare Experience
3 Years of Experience
Fluent in English
Fluent in Spanish
US Healthcare Experience
Dermatology Clinics
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Daniel P.
Columbia
HIPAA-Trained
US Systems Expert
5 Years of Experience
Fluent in English
Fluent in Spanish
US Healthcare Experience
Family Medicine Practices
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Maria C.
Philippines
HIPAA-Trained
Patient Communication
3 Years of Experience
Fluent in English
US Healthcare Experience
Physical Therapy Clinics

What Our Virtual Assistants Receive

Well-supported Virtual Assistants deliver better results for your practice. Here’s how we invest in our team.

Health Coverage

Benefits Access

Continuous Training

Career Development

Performance Incentives

Team Support

HIPAA Certification

Tech Resources

Talk To Our Team

Your Guide To Common Questions & Solutions

Are Medical Virtual Assistants HIPAA compliant?

Yes! All our Medical Virtual Assistants complete comprehensive HIPAA certification training and undergo regular compliance audits to ensure the highest standards of patient data security and confidentiality.

How quickly can I get started with a Medical Virtual Assistant?

Most practices can start within the same week. We'll match you with a pre-trained Virtual Assistant, conduct a brief orientation, and begin integration into your workflows immediately.

What medical specialties do you support?

We support all medical specialties, including Primary Care, Mental Health, Dermatology, Dental, OB/GYN, Urgent Care, Physical Therapy, Chiropractic, Aesthetic Clinics, and more. Our Virtual Assitants are trained in specialty-specific workflows and terminology.

What is the average cost savings with a Medical Virtual Assistant?

Practices typically save up to 70% compared to hiring full-time in-house staff when you factor in salary, benefits, office space, equipment, and training costs.

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Join Hundreds of Practices Scaling Smarter

Reduce burnout. Improve efficiency. Grow without adding overhead.
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